Organising events with the TYPO3 event management extension

Companies and organisations that organise their own events are often looking for support from a software solution in order to manage the many tasks associated with these events. For example, invitations have to be sent out and managed, registration processes set up and ticket payments processed. TYPO3 website operators have the opportunity to map these functions by extending the TYPO3 installation, thus eliminating the need for separate additional event management software. The NR event package is an extension of the community extension "sf_event_mgt" and integrates seamlessly into the existing TYPO3 website and enables all processes to be controlled directly via the familiar system. Flexible adaptation to the individual event organisation requirements of companies is possible without any problems. This allows event managers to organise their events efficiently and professionally without having to use external tools. Highlights of the solution include integrated payment processing and intelligent participant connect functions that promote networking among participants at the event.

TYPO3 event management: Events & participant organisation on the website

Offline events are still essential for networking and building relationships and can be increasingly combined with online tools. Our client futureSAX uses TYPO3 for its innovation platform to organise a variety of events and connect the tech, start-up and investor community in Saxony. Netresearch has extended the TYPO3 event management with functions that facilitate the exchange between participants on site: futureSAX connect. This includes a list of participants with role details (e.g. founders or investors) and a networking function that enables contacts to be made before and during the event. These enhancements facilitate dialogue and offer participants more efficient networking opportunities.

The Federal Roads Authority organises specialist symposia on the topic of "Approvals in road infrastructure", with a particular focus on speeding up these procedures. The events are intended to promote open dialogue between all parties involved. Netresearch implemented the NR event package in a very short time so that the organisation of the symposia could start quickly. Thanks to the successful implementation, almost 1500 participants registered for the second symposium. Thanks to the rapid setup of the pre-configured website, Netresearch was able to optimally fulfil the requirements of the Federal Ministry.

The most important functions of the extension & their advantages

1. Invitation management: Send invitations and manage acceptances/cancellations. Advantage: Optimised participant organisation and less administrative work.
2. Simple integration of registration forms: Forms can be seamlessly integrated into existing websites. Benefit: Faster set-up and better user experience.
3. Email communication: Automated and personalised emails to participants. Benefit: Time savings and professional communication.
4. Payment processing: Automated payment processes after registration. Benefit: Efficient administration of participation fees.
5. Calendar integration (Google, Outlook, etc.): Appointments can be added directly to the online calendar. Benefit: Participants stay organised and don't miss any appointments.
6. CSV export: Export of all registration data in CSV format. Benefit: Simple analysis and further processing of the data.
7. Mobile check-in: Participants can check in to the event on the move. Benefit: Faster and more efficient admission.
8. Connect function for participants: Networking via mobile phone connect function. Benefit: Increased networking potential during the event.
9. Double opt-in and captcha: Maximum security thanks to double opt-in and spam protection. Advantage: Protection against spam and unauthorised registrations.
10. Early bird prices: Price options that are tied to specific dates. Advantage: Increased attractiveness of early bookings.

Netresearch offers not only implementation, but also comprehensive consulting to ensure that companies can realise their events smoothly and professionally.